Project Coordinator – Pune

India
Permanent / Full Time

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About the Job:
As a Project coordinator base in Pune, India. will be responsible for to co-ordinate any projects and transitional activities assigned by the Project Services Manager on behalf of ESP and its customers and ensure that the delivery of these projects is implemented in line with agreed project plans and Service level Agreements (SLAs).

What will you do?:

  • Act as the Single Point of Contact (SPOC) for internal and customer Project, Engineering and Service Delivery teams and co-ordinate all project and transitional activities and develop and sustain excellent relationships with ESP’s customers.
  • Ensure projects are coordinated through all project phases to completion in line with the requirements, quality standards, budget and timescales to meet the customers’ expectations.
  • Create and regularly maintain all required project profitability reporting documentation.
  • Produce weekly and/or monthly reports on performance on assigned projects and report the Project Services Manager as required.
  • Track project scope and identify any cases of scope creep, escalating to the appropriate level, within the Project Services Team.
  • Identify any required amendments to project documents, e.g. plans or contracts and escalate to the appropriate level within the Project Services team, for the amendments to be handled under change control.
  • Ensure that any ESP resources are assigned to individual project activities and that they are fully briefed and have the required skills, tools and instructions to complete the required work to the agreed quality and performance levels.
  • Identify & track all costs incurred in delivering the project via the Project Cost Tracker, created during project startup.  Costs to be captured/tracked will include Labour costs (internal & partner if applicable), O/T costs, travel expenses, other expenses i.e. setup costs, access permit costs, vehicle hire/purchase costs, shipping/logistics, training costs etc.
  • Provide accurate and timely billing to the customer for all assigned projects on a monthly basis, working closely with the ESP Project Services and Finance teams to ensure that costs are allocated to the correct project and that any invoice queries are swiftly resolved.
  • Apply ESP quality policy and processes to project activities and deliverables, where appropriate, to ensure that ESP delivered products and services are of the required standards.
  • Receive and validate all engineering documentation on completion of project activity to ensure that the work has been completed on time and to the agreed quality.
  • Where requested by the Project Services Manager, provide input into, and participate in, any process improvement activities. 
  • Identify all key stakeholders – internal & external – during project startup and manage them accordingly throughout the project.
  • Develop and maintain close working relationships with the Customers Project and Operations/Service Delivery teams to understand their business needs and highlight any account development/new business opportunities to the ESP SDM or Bid Team.
  • Own any Project related escalation or complaint logged by the customer, as required, and work with the Project Services Manager and relevant ESP SDM to identify and implement corrective actions, until the issue is fully resolved to the customer’s satisfaction.
  • Manage any risks to project delivery, by analysing them and identifying actions to mitigate the impact of the risk, using the Risk Log tab in the Project workbook, to capture all progress and other updates.
  • Escalate any high impact risks to the Project Services Manager
  • Where appropriate, for large projects, an MS Project schedule should be created capturing all significant project activities and any external dependencies, and used to track progress throughout the project, via regular reviews and updates taking input from the project team members and key stakeholders.
  • Provide support to the ESP Bid Team, in the generation of new bids & proposals, as required.

What will you bring to ESP?

  • 1+ years’ experience required within an IT Service Management and / or Project Management environment for role holder to perform fully and effectively in the job.
  • Formal Prince 2 Foundation qualification (or equivalent) is preferred.
  • Proficient level knowledge of MS Office/O365 suite.
  • Experience of working with offshore/best shore/remote teams/resources.
  • Experienced in delivering presentations and customer facing Service/Project coordination.

If you are….
Motivated to develop your career in Project Management, supported by a strong learning and development culture, you are passionate about delivering service excellence and like the variety of end user environments we should connect and explore.

What we will offer:
Personal & Professional Development
Within a learning and development culture, we offer unlimited access to a wealth of professional and personal training so that you may develop your career.  We will guide all employees to both specific technologies and client environment training and compliment with recommended learning journeys via our L&D system, that cater to helping you reach career goals or objectives — whether you want to become a knowledge expert in your field or apply your skills to another division.

Diversity, Inclusion & Belonging
We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know diverse backgrounds are valued and succeed here.

Salary:
We offer a competitive range based upon suitability or experience.
Benefits:

  • Holiday Leave
  • Life Insurance
  • Perkbox discounts
  • Percipio Learning

Who are we:
ESP Global Services has been providing customized 24/7 Global IT support solutions since 1992, expertly managed by a dedicated service delivery team, we offer day-to-day support via teams of on-site engineers or responsive visiting engineers, and multi-lingual service desk coordination that’s manages over 1,000 tickets a day for more than 200 customers.

Our ability to deliver customer-centric, targeted, and tailored IT support solutions is a natural fit for the complex needs of the fast-paced and evolving aviation industry. We developed technology-based solutions to address the high emphasis on meeting extremely short service levels spread across large campus areas with strict security controls. Supporting equipment for airports and airlines in many locations worldwide, has led to an IT support approach that applies equally to any global business with multiple international locations, wide campuses, and demanding security requirements. Plus, our spares, repairs, and logistics service enables us to deliver intelligent end-to-end IT hardware lifecycle management anywhere in the world.

We are global community of exceptional people passionately working together with one shared vision. We uphold the highest standards of ethics, compliance, and security. We are fully ITIL-aligned and ISO-accredited for Environment, Information Security, Business Continuity, IT Service Management, and Occupational Health and Safety, and have privacy built by design into all our systems.

Our vision and ethos have stood the test of time and we aim to exceed expectation and delight customers every time and our values are integral to the way we work together.

ESP Global Services is an equal opportunity employer.

Next Steps

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