Major UK Charity

ESP supports UK hospice charity in adapting to home working in light of COVID-19 pandemic

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ESP Case Study - major UK hospice charity

What they said

"They helped us out immensely during that period as we all adapted to the new way of working."

The charity offers support and care for individuals and families affected by terminal illness. It has operational staff across the UK, and helps thousands of people. Every element of their operations relies on the reliability of their IT infrastructure, so they needed a like-minded IT partner to help them achieve their overall vision.

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What we did

Supported and transitioned to new remote working model

We have been providing the charity with a full IT service desk solution since 2017 for every part of their estate, handling 44,000 tickets per year. We deliver support in three ways: remote support through our IT service desk 24/7, on-site end-user support, and technical advisory services.

Our services are delivered by our country-wide engineering team. On-site end-user support visits was highly restricted throughout the pandemic, so both the charity and ESP needed find new ways of working, and ensure the levels of service remain unaffected as much as possible, particularly at the hospices.

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The challenge

Required consistent and uninterrupted access to their IT infrastructure throughout the pandemic

The charity has a varied workforce including frontline nurses, retail staff, fundraisers and support teams including finance, HR and legal, all of which needed consistent and uninterrupted access to their IT infrastructure.

The need to continue providing frontline medical support to vulnerable people could have been jeopardised by the challenges posed by the COVID-19 pandemic. The subsequent restrictions placed on people during the lockdowns meant a new way of delivering support to the charity was urgently required.

ESP supports UK hospice charity in adapting to home working

How ESP responded

Seamlessly delivered service

The charity’s staff had to move straight away to a home working model where possible, and then due to COVID restrictions, access to hospices was severely limited. The reliance on technology was increased further to ensure that contact with both patients and family members could still be maintained, including carrying out remote consultations and support sessions online.

The transition to remote working had to be delivered seamlessly to ensure that the charity could continue to operate at the same capacity and without interruption. This required the hardware asset management team at ESP to source, stage, configure and distribute extra hardware to all locations, including residential addresses, all the time remaining compliant with COVID restrictions.

Many of the organisation’s employees that were transitioned to remote working had never done so before and needed assistance to help them adjust to this new way of working - this was a new challenge for all parties involved.

“Within five days we went from people working in offices to a significant number wanting a laptop to work from, which was quite something that both we and ESP jointly handled really well, and I was impressed with how we managed it,” the Director of IT at the charity says.

"They helped us out immensely during that period as we all adapted to the new way of working, and a supplier only truly proves themselves in challenging times; it's very easy to provide a good service when everything's working as it should be."

UK Charity, Director of IT

The outcome

ESP managed the transition to this enhanced way of remote working

Throughout this, ESP has endeavoured to maintain the same level of service that its customers are used to, while also showing its flexibility and agility in quickly delivering the increased demand for these services in response to the extraordinary circumstances that came to light in the pandemic.

ESP supports UK hospice charity in adapting to home working

Next steps

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